Human Resource Assistant


Human Resources


Medical, Dental, 401k

Job Description:

Alliance Inspection Management (“AiM”)

Job Description



Job Title: Human Resources Assistant

Reports to: General Counsel & Director of Human Resources; Assistant Director of Human Resources


  1. Summary


Seeking a Human Resource Assistant to manage AIM’s national recruiting and new hire process. The company is expanding rapidly, having grown from 658 personnel one year ago to over 1,100 currently. The candidate should have experience in human resource recruiting or, alternatively, a college degree.


  1. Essential Duties & Responsibilities


Regular, mandatory onsite attendance


Candidate Recruiting – Receive hiring requests from Area Managers and Regional Directors; post jobs on AIM website, Monster, CareerBuilder and Craig’s List, as appropriate. Screen resumes received and forward to hiring manager for further evaluation. Prepare weekly report listing all positions AIM is actively recruiting.


Candidate Pipeline – Upon request from hiring manager, the HR Assistant directs candidates to ADP Candidate Link for further screening (Background, Drug Test, Motor Vehicle Review). When screening results are returned, HR Assistant notifies hiring manager if candidate is ”Eligible” or “Not Eligible” for hire. Prepare weekly report listing all active candidates in pipeline.


New Hire Setup – If hiring manager makes an offer to candidate, and candidate accepts, hiring managers forward a completed New Hire Packet to HR Assistant. HR Assistant enters the new hire into HRB, which commences the process of setting up the new employee on AIM Payroll.


Litigation Support – Assist General Counsel/ Director of HR and CFO with preparation of files, work papers and other documentation required for employee litigation matters.


Other – Other duties within the finance, human resources and administrative functions as assigned.



III.    Competencies


To perform the job successfully, an individual should demonstrate the following:


Initiative – Able to work independently, schedule his/ her own work, develop work schedules for work to be done and be sensitive to deadlines. Self-starter and able to work under pressure.


Quality – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.


Good Communication Skills – Both oral and written, including all internal and external correspondence. Must be able to coordinate and communicate with AIM employees, supervisors and the AIM management team in Long Beach.


Teamwork – Balances team and individual responsibilities; Exhibits objectivity and openness to other’s views; Gives and welcomes feedback; Contributes to building a positive team spirit; Able to build morale and group commitment to AIM’s business and performance goals.


Computer Skills – Become and remain proficient in all programs necessary to perform the everyday duties of this position. This includes but is not limited to Ultimate Software (UltiPro) human resource modules, ADP human resource modules and Microsoft Office programs (Word, Excel, PowerPoint).


  1. Qualifications


Education – Undergraduate college degree preferred; degree required if no prior human resource recruiting experience


  1. Classification

This position is non-exempt (hourly) and eligible for overtime.  Full Time employees (30 or more hours per week) are eligible to participate in AIM’s benefit plans, including medical, dental and 401k (upon completion of the first 60 days of employment, beginning on the first of the next month).



  1. Compensation


$15-18 per hour (dependent on experience)



AiM is an equal opportunity employer

All offers would be made conditional upon passing a drug test and background check

For consideration please submit resume to this job posting



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