Area Manager (New Car Ramps)

Alliance Inspection Management

Job Description

 

Title: Area Manager at New Car Ramps

Reports to: Jim Javier

  1. Summary

The Area Manager is responsible for managing all aspects of AIM’s vehicle inspection (mobile inspection, auction inspection, new car inspection) and dealer floor plan audit operations within a designated geographical area. The Area Manager is responsible for the quality and efficiency of all work performed.

The Area Manager must have the ability to supervise multiple employees in several locations, and monitor/evaluate employee performance and deliverables. The Area Manager will require effective communication skills in their daily communications with subordinates in their assigned area, the area’s Regional Director, upper management/executives and, ultimately, AiM’s customers. The position will be highly driven by analytical data obtained through AiM’s business intelligence software. The ideal candidate will be capable of interpreting the data in order to identify potential opportunities for improvement.

The Area Manager is a customer-facing position, therefore, a level of sales acumen is desired. The ability to identify business opportunities and guide them to produce growth and revenue will be an important trait in this role.

  1. Essential Duties and Responsibilities
  • Leadership – Supervise AiM employees that are conducting mobile inspections, dealer floor plan audits, auction inspections and new car inspections in their geographic area. Review daily performance reports to proactively engage potential issues and identify opportunities for improvement. Resolve issues with scheduling and performance as they arise.
  • Meet periodically with all staff in their area. Responsible for the implementation of Company policies and procedures in their area. The Area Manager is also responsible for ensuring that all personnel are provided with the equipment necessary to perform their assigned duties.
  • Performance Evaluation and Recruitment – Evaluates employee performance. Recommends merit increases, transfers and promotions. Responsible for coordinating with HR regarding employee recruitment and onboarding; termination, employee training, scheduling and discipline as well as employee health and safety issues. Provide coaching, guidance, training and staff development.
  • Customer Engagement – The FSM will be the front line in regards to face-to-face interaction with AiM’s clients including their dealers and lessees. This position will require an increased level of customer service skills combined with a heightened sense of professionalism.
  • Time Cards– Reviews and approves time cards.
  • Billing– Responsible for submitting miscellaneous billing at the end of each month.
  • Other -Perform additional duties as required by the Company. Make continuous recommendations to improve/ maintain quality and efficiency.

III. Supervisory Responsibilities

Supervises FSMs, New Car Facility Managers and Auction Facility Managers in assigned geographic region. The Area Manager must periodically perform in-field audits of Field Service Managers (FSM), auction Inspection sites, and consult with employees and Regional Director on findings.

 

  1. Required Skills
  • Job Knowledge and Skill– Must be familiar with all aspects of AIM operations, including mobile inspection, dealer floor plan audit, auction inspection and new car inspection.
  • Management -Ability to retain, motivate, train, coach and mentor team members for high performance. Ability to deliver results; ability to analyze operating data, interpret and act on results
  • Teamwork – Balances individual and team responsibilities.
  • Highly Motivated-ambitious and open to working in fast paced environment.
  • Attention to Detail – Looks for ways to improve and promote quality
  • Good Communication Skills– Both oral and written
  • Advanced Computer Skills – Knowledge of basic hardware, operating systems, software and overall functionality with a computer (i.e. Microsoft Office Suite, email, media download/upload, internet, etc…)

 

  • Will manage the following ramps:
    • Benicia CA
    • Milpitas CA
    • Portland OR
    • Salt Lake City UT
    • Silver Bow MT
    • Spokane WA
    • Tacoma WA
    • Anchorage AK
    • Kent WA

 

  1. Qualifications

Education

  • High School Diploma OR GED required
  • 1-2 years of college level courses and/or technical courses preferred

Experience

  • Minimum 4 years of experience including supervisorial duties.
  • General Knowledge of automotive components required
  • Advanced computer skills required (Microsoft Suite of products and basic operations of computer or mobile device)
  • Automotive Estimating/ Repair a plus

 

  1. Physical Requirements

Work Conditions

  • Regular bending, kneeling, lifting (up to 50 lbs.), and climbing rail car and ship ladders
  • Outside working conditions
  • Must be able to work outdoors in all weather conditions (heat, rain, cold, snow, etc…)
  • Must be able to work extended hours including weekends and holidays (if needed)
  • Must be physically able to perform vehicle inspections and provide oversight to all employees in area.
  • Subject to round- the-clock call.

Ability to Operate a Motor Vehicle

  • Possesses a valid state issued driver’s license
  • Minimum 3 year good driving record

Pre- Employment Screening

All candidates must satisfactory pass the following;

  • Criminal background screening
  • Drug Test required

Travel

  • The Area Manager position will require occasional overnight travel within their designated geographical area.

 

VII. Classification

This position is Exempt and not eligible for overtime. Full Time Area Managers are eligible to participate in AIM’s benefit plans, including medical, dental and 401k.

Auto Damage Auction Inspector

Alliance Inspection Management

Job Description

 

Title: Auto Damage Auction Inspector

Reports to: Auction Facility Lead or Auction Facility Manager

 

I. Summary
On a daily basis, an Auto Damage Auction Inspector performs multiple inspections on used vehicles at a fixed auction site. The auction inspector is assigned to a single site, whereat he/she focuses on detecting damage, missing parts, and mechanical issues on vehicles being sold at the auction site. Inspections are performed in compliance with the client’s inspection routine and guidelines. All inspections are performed using a mobile device equipped with proprietary inspection software.

II. Essential Duties and Responsibilities

  • Used vehicle Inspection• Perform a thorough and accurate inspection of each vehicle’s condition.
    • Identify all damage, missing parts and mechanical problems while performing an inspection of the interior, exterior, trunk area, engine compartment and undercarriage of the vehicle.
    • Inspector must make objective decisions based on a defined set of inspection guidelines.
    • All findings will be recorded in a mobile device using proprietary inspection software. Other tools to be used include digital camera, tread depth measuring gauge, etc.
    • Inspections will take place outdoors at a large auction facility.
    • Regular Attendance and Availability is mandatory.

    Other- Perform other related duties as requested including but not limited to locating and moving vehicles.

III. Supervisory Responsibilities
None

IV. Required Skills
Teamwork –Balances individual and team responsibilities.
Highly motivated– ambitious and open to working in a fast paced environment.
Attention to detail – Looks for ways to improve and promote quality.
Good Communication Skills – Both oral and written.
Advanced Computer Skills – Knowledge of basic hardware, operating systems, software and overall functionality with a computer (i.e. email, media download/upload, internet, etc…)

V. Qualifications

Education
• High School or GED equivalent
• Technical courses (particularly those in the automotive industry) are preferred but not necessary

Experience
• General knowledge of automotive components preferred but not required
• Automotive Estimating/Repair a plus
• Basic computer skills required (Microsoft Suite of products and basic operation of computer or mobile device)

VI. Essential Physical Requirements

Work Conditions
Must meet all physical aspects to be able to successfully complete the vehicle inspection routine including;
• Regular bending, walking, standing, kneeling and lifting (up to 25 lbs.)
• Large, fixed auction site
• Must be able to work outdoors in all weather conditions (heat, rain, snow, etc…)
• Must be able to work extended hours including weekends and holidays (as needed)

Ability to Operate a Motor Vehicle
• Possess a valid state issued driver’s license

VII. Pre-Employment Screening

  • All candidates must satisfactorily pass the following:
    • Motor Vehicle Report (MVR) Review (driving record)
    • Criminal background screening
    • Drug test required
    (Note: AiM will require submission of a drug test following any on-site vehicle accident)

VIII. Travel
• The position requires occasional overnight travel to assist with special projects or increased volumes.

VIV. Classification
This position is non-exempt (hourly) and eligible for overtime. Full Time Auction Inspectors (30 or more hours per week) are eligible to participate in AIM’s benefit plans, including medical, dental and 401k (upon completion of the first 60 days of employment, beginning on the first of the next month).

  • AiM provides equal employment opportunity without regard to an applicant’s race, sex, pregnancy, sexual orientation,age, physical or mental disability, medical condition, religion, or veteran status.Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on AiM. Please inform us if you need assistance completing any forms or to otherwise participate in the application process.

Field Vehicle Service Manager (FSM)

  Alliance Inspection Management

Job Description

 

Title: Field Services Manager (FSM)

Reports to: Area Manager

 

Summary

This is an exciting, challenging and highly visible position.  The AiM Field Services Manager (FSM) conducts mobile, used vehicle inspections within a designated geographical area. The FSM will perform a variety of different inspections ranging from off‐lease vehicles at a lessee’s home or business to major damage vehicles on behalf of an insurance provider.  The FSM will also be cross-trained to perform dealer floor plan audits on behalf of automobile finance companies.

 

The FSM must maintain high ethical/company standards and policies when conducting inspections and audits on behalf of AiM. All FSMs are provided with a company vehicle, equipped with GPS technology, subject to satisfactorily meeting all AiM standards/requirements upon being offered a position.

 

Essential Duties and Responsibilities

  • Vehicle inspections – Drives to locations such as homes, offices, and other fixed sites to perform used vehicle inspections. An FSM must accurately assess vehicle condition, estimate value of required repairs (using Audatex damage estimating software), document findings in a condition report, and transmit completed reports after each inspection.
  • Dealer Floor Plan Audits –The FSM will be cross-trained to perform dealer floor plan audits based on geographical area and need. The FSM will be responsible for a physical count of vehicles, in addition to an audit of dealer’s records including the sale, disposition and proceeds of the vehicles in question. The FSM will be responsible for reconciling dealer and AiM customer physical counts, and in some cases, facilitating payment from dealer to the finance company.
  • Performance Expectations – Document and record vehicle damages, utilizing proprietary inspection and damage estimating software with laptop computer and digital camera. The FSM will be expected to electronically report status of his/ her assignments during the day using AiM’s proprietary scheduling and routing software in order to maintain high productivity each work day.
  • Customer Engagement The FSM will be the front line in regards to face-to-face interaction with AiM’s clients including their dealers and lessees. This position will require an increased level of customer service skills combined with a heightened sense of professionalism.
  • Other – Perform additional duties as required by the Company. Make continuous recommendations to improve quality and efficiency.

 

III. Supervisory Responsibilities

On occasion Field Services Managers may be asked to train new hire FSMs and supervise group dealer audits.

 

Required Skills

The ideal candidate should display the following skills:

  • Teamwork – Balance individual and team responsibilities.
  • Highly Motivated Ambitious and open to working in fast paced environment.
  • Attention to Detail – Looks for ways to improve and promote quality.
  • Good Communication Skills – Both oral and written
  • Management – Ability to manage individual workday and work independently from home with minimal supervision. Ability to exercise independent judgment and discretion, and to conclude as to inspection and audit findings.
  • Advanced Computer SkillsKnowledge of basic hardware, operating systems, software and overall functionality with a computer (i.e. email, media download/upload, internet, etc…)

Qualifications

Education

  • High school or GED equivalent required
  • Some college level courses and/or technical courses (i.e. ASE or ICAR) preferred

Experience

  • Minimum 4 years of consistent, full-time work experience
  • General knowledge of automotive components preferred. AiM will train the ideal candidate.
  • Automotive Estimating/ Repair a plus
  • Experience working independently or with limited supervision

 

Physical Requirements

Work Conditions

Must meet all physical aspects to be able to successfully complete the vehicle inspection routine including;

  • Bending/ Kneeling
  • Walking
  • Standing
  • Lifting (up to 25 lbs.)
  • Climbing
  • Getting in/out of vehicles
  • Must be able to work outside in all weather conditions (heat, rain, cold, snow, etc.)

 

Must be able to work extended hours including weekends and holidays if needed

 

Must be able to safely operate a Motor Vehicle

  • Possess a valid state issued driver’s license
  • Good driving record with no more than one moving violation in the last three years
  • Must be 21 years or over due to car rental regulations

Pre-Employment Screening

  • Motor Vehicle Report (MVR) review (driving record from state DMV)
  • Criminal background screening
  • Drug Test
  • All candidates considered for employment must satisfactorily pass all elements of the pre- employment screening before a formal offer can be made.

Travel

  • The position requires occasional overnight travel to assist with special projects or increased volumes.

VII. Classification

This position is Non- Except and it is eligible for overtime.  Full Time FSMs are eligible to participate in AIM’s benefit plans, including medical, dental and 401k.

 

 

 

Auto Damage Auction Inspector

Title: Auto Damage Auction Inspector

Reports to: Auction Facility Lead or Auction Facility Manager

 

I. Summary
On a daily basis, an Auto Damage Auction Inspector performs multiple inspections on used vehicles at a fixed auction site. The auction inspector is assigned to a single site, whereat he/she focuses on detecting damage, missing parts, and mechanical issues on vehicles being sold at the auction site. Inspections are performed in compliance with the client’s inspection routine and guidelines. All inspections are performed using a mobile device equipped with proprietary inspection software.

II. Essential Duties and Responsibilities

  • Used vehicle Inspection• Perform a thorough and accurate inspection of each vehicle’s condition.
    • Identify all damage, missing parts and mechanical problems while performing an inspection of the interior, exterior, trunk area, engine compartment and undercarriage of the vehicle.
    • Inspector must make objective decisions based on a defined set of inspection guidelines.
    • All findings will be recorded in a mobile device using proprietary inspection software. Other tools to be used include digital camera, tread depth measuring gauge, etc.
    • Inspections will take place outdoors at a large auction facility.
    • Regular Attendance and Availability is mandatory.

    Other- Perform other related duties as requested including but not limited to locating and moving vehicles.

III. Supervisory Responsibilities
None

IV. Required Skills
Teamwork –Balances individual and team responsibilities.
Highly motivated– ambitious and open to working in a fast paced environment.
Attention to detail – Looks for ways to improve and promote quality.
Good Communication Skills – Both oral and written.
Advanced Computer Skills – Knowledge of basic hardware, operating systems, software and overall functionality with a computer (i.e. email, media download/upload, internet, etc…)

V. Qualifications

Education
• High School or GED equivalent
• Technical courses (particularly those in the automotive industry) are preferred but not necessary

Experience
• General knowledge of automotive components preferred but not required
• Automotive Estimating/Repair a plus
• Basic computer skills required (Microsoft Suite of products and basic operation of computer or mobile device)

VI. Essential Physical Requirements

Work Conditions
Must meet all physical aspects to be able to successfully complete the vehicle inspection routine including;
• Regular bending, walking, standing, kneeling and lifting (up to 25 lbs.)
• Large, fixed auction site
• Must be able to work outdoors in all weather conditions (heat, rain, snow, etc…)
• Must be able to work extended hours including weekends and holidays (as needed)

Ability to Operate a Motor Vehicle
• Possess a valid state issued driver’s license

VII. Pre-Employment Screening

  • All candidates must satisfactorily pass the following:
    • Motor Vehicle Report (MVR) Review (driving record)
    • Criminal background screening
    • Drug test required
    (Note: AiM will require submission of a drug test following any on-site vehicle accident)

VIII. Travel
• The position requires occasional overnight travel to assist with special projects or increased volumes.

VIV. Classification
This position is non-exempt (hourly) and eligible for overtime. Full Time Auction Inspectors (30 or more hours per week) are eligible to participate in AIM’s benefit plans, including medical, dental and 401k (upon completion of the first 60 days of employment, beginning on the first of the next month).

  • AiM provides equal employment opportunity without regard to an applicant’s race, sex, pregnancy, sexual orientation,age, physical or mental disability, medical condition, religion, or veteran status.Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on AiM. Please inform us if you need assistance completing any forms or to otherwise participate in the application process.